Secure Document Upload Service
Most documents/forms can be submitted through the secure file upload portal.
Email has strict file size limits and real-time chat apps often have limitations on file attachments too.
Thru offers an ultra-secure document upload service that helps companies meet strict regulations like HIPAA and GDPR. It provides public, private and time-limited shares with granular sub-folder permissions, audit logs and file change email notifications.
Security
Whether sharing documents with clients or colleagues, it’s crucial that you safeguard their privacy. A secure document upload service prevents unauthorized access and ensures compliance with regulatory requirements. A trusted third-party provider provides a cloud-based platform that securely manages document transfers and storage. They also offer audit trails to track document changes, enhancing accountability.
A secure document upload service scans uploaded files for viruses and malware. It also verifies the file extension to ensure that it’s a safe and valid format. In addition, it enables users to easily delete old or unnecessary files to reduce clutter.
CapLinked’s client portal is simple and intuitive, with no external plugins or extra software required. This makes it more convenient and safer than older portals that require clunky, insecure plugins to use DRM or watermarking. It also offers an affordable flat rate for unlimited uploads and users, and supports a wide variety of image file formats. It also has built-in security policies, and supports two-factor authentication.
Confidentiality
Whether it is personal information, confidential contracts or intellectual property, protecting uploaded files from unauthorized access is crucial. It helps protect your clients from identity theft and safeguards the integrity of your business.
File uploads are prone to malware and spoofing attacks, where attackers replace existing files with malicious versions that are outwardly indistinguishable. This can result in a variety of issues from lost revenue to legal consequences, but it is especially harmful for businesses that require the submission of sensitive documents and forms.
Secure file upload portals offer a number of features to ensure that all data remains secure and private. These include scans for malware, audit trails, and deleting files that are no longer needed. Additionally, they allow you to customize the user experience to suit your requirements. Unlike older client portals, which can be difficult to use and often require external software or plugins, these solutions are simple, user-friendly, and secure. This makes them a more reliable alternative to email or real-time chat apps.
Access control
A secure file upload service can prevent unauthorized access and sharing of uploaded files. It can also scan for malware and viruses during the upload process and provide an audit trail to track document changes, improving accountability. This can help meet regulatory compliance requirements, such as ITAR and GDPR.
It can also offer granular sub-folder level permissions for public, private, and password-required share links, as well as file previewing and download tracking. It can also block specific extension types to protect against malicious attacks. However, a blocking list approach is only a partial protection method and can be bypassed by spoofing.
Choose platforms that support a variety of encryption options to safeguard your files from hacking and other threats. Also, opt for two-factor authentication for all user accounts to enhance security and reduce unauthorized sharing. Lastly, make sure that the platform you choose is updated regularly to benefit from the latest security features and bug fixes.
Scalability
Document sharing is exploding with the digitization of business processes. This translates to trillions of documents, from MS Word files and PDFs to audio and video files. With all of this data, organizations need flexible, scalable solutions that can handle it without compromising security or performance.
When systems cannot handle the load, business grinds to a halt. Projects are delayed, critical milestones are missed and confidence is lost. That’s why scalability isn’t just some IT buzzword—it’s essential for business success.
Secure document upload services are designed with scalability in mind. They can handle massive volumes of documents and provide the flexibility needed to support changing access control rules. They can also scale up quickly to meet peak demand. The best scalability features include a flexible architecture, support for multiple authentication services, and managed object storage for cost efficiency. They also offer support for a variety of file formats and are compatible with existing business processes.
